Reports to: Business Unit Manager
JOB FUNCTION
The HR Generalist & Office Administrator is a dual-role position responsible for providing comprehensive administrative support to both Human Resources and general office operations. This role ensures the smooth day-to-day functioning of the office while performing key HR duties that contribute to a positive and productive work environment.
DUTIES AND RESPONSIBILITIES:
Recruitment & Onboarding
- Manage the full recruitment lifecycle: post job ads, screen resumes, schedule interviews, and collaborate with hiring managers to identify required skills and competencies.
- Maintain and update company-wide job descriptions.
- Coordinate onboarding for new hires: prepare paperwork, initiate background checks and drug screens, conduct orientation, and set up employee files.
Payroll & Benefits
- Support the Controller with semi-monthly payroll processing, including updating deduction and earnings codes and maintaining accurate employee data in the payroll system.
- Assist with benefits administration: enrollments, eligibility tracking, and responding to employee inquiries.
- Manage offboarding: prepare final communications, complete benefits termination paperwork (e.g., COBRA, final deductions), and coordinate exit interviews.
Customer Setup & Invoicing
- Set up new customer accounts in company systems accurately and timely
- Maintain and update customer records and billing information
- Generate, review, and issue customer invoices
- Ensure invoices are accurate, complete, and issued according to contract terms
- Track invoicing schedules and follow up on missing or delayed information
- Coordinate with operations and finance teams to resolve billing discrepancies
- Maintain invoicing documentation and audit-ready records
HR Operations & Compliance
- Maintain accurate HR records and employee files (digital and physical).
- Oversee employee performance evaluation processes.
- Monitor compliance with federal, state, and local employment laws; recommend and implement policy updates as needed.
- Communicate company-wide HR policies, employee announcements, and benefits updates.
- Maintain organizational chart and support ECHO and annual HR Life Cycle processes.
- Complete all required Vinci monthly, quarterly, and annual HR reporting.
Office Administration
- Manage and oversee general office administration to ensure efficient operations.
- Serve as point of contact for office-related vendors, supplies, and facility needs.
KNOWLEDGE, SKILLS AND ABILITIES:
- Builds trust and rapport with employees and leadership
- Ability to act with integrity, professionalism, and confidentiality
- Excellent organizational skills and attention to detail
- Ability to prioritize and meet deadlines
- Excellent verbal and written communication skills
- Thorough knowledge of employment-related laws and regulations
EDUCATION / EXPERIENCE REQUIREMENTS:
Bachelor’s degree in human resource management, or a related field; two years’ experience in the HR field, or any similar combination of education and experience is advisable.
SUPERVISORY RESPONSIBILITY:
This position is exempt.
POSITION TYPE AND EXPECTED HOURS OF WORK:
This is a full-time position, and hours of work and days are Monday through Friday, 8:00a.m. or 8:30 a.m. to 5:00 p.m. or 5:30 p.m. Regular attendance is a requirement for this position.
